Best Ways in How to Compress Pictures in PowerPoint

A PPT may not be very big in the first place, but after you have inserted all kinds of clear pictures, high-quality videos, and large paragraphs of text into it, it may become a huge file. At this time, you will find that when you try to send your finished PPT to others via email or social media, you will encounter file size limitations. If the images in the PPT we present in public are too large, it can also cause a delay in the full content of the page being loaded. This affects the audience's impression of us.

So where should we start to solve this kind of problem? Try compressing photos in PowerPoint . PowerPoint tools on both Windows and Mac provide image compression. In this guide, we will teach you how to apply it in detail. Considering that you may have other needs for more complex images, we will also recommend the most specialized third-party compressors. All for you to make the most fluent presentation possible.

Part 1. How to Compress Pictures in PowerPoint on Windows

Let's start with PCs.

Here is how to compress a photo in PowerPoint on a Windows computer.

Step 1. Open your PowerPoint, go to Insert > Pictures, and add the images you want to compress.

Step 2. Select the image, then click Compress Pictures under the Picture Format tab.

Step 3. Choose your compression options and target resolution. The options provided by PowerPoint are flexible. It allows you to customize the resolution of your pictures after compression.

Step 4. To change the selected image, check Apply only to this picture, then confirm.

The above steps apply when you want to compress the current photo. If this photo is one that you have already cropped, please don't forget to turn on the Delete cropped areas of pictures option. This will also reduce the file size of the current photo to some extent.

If you want to compress multiple images at once on Windows, read on.

Here is how to compress pictures in PPT.

Step 1. Go to the Insert tab and select Pictures to import your images.

Step 2. Right-click to select all the photos, then go to the Picture Format tab and click Compress Pictures.

Step 3. Choose your compression settings. To compress all images in the presentation, uncheck Apply only to this picture. When you're ready, click OK.

Part 2. Compress Photos in PowerPoint on Mac

PowerPoint on Mac computers also supports compressing image sizes. If you are a Mac user, please see this subsection.

Here is how to compress pictures in PowerPoint on MacBook.

Step 1. Open your PowerPoint file, go to the File menu, and select Reduce File Size.

Step 2. In the pop-up dialog, choose Email (96 ppi) from the Picture Quality dropdown and check Delete cropped areas of pictures.

Step 3. Select Selected pictures only, then click OK.

If you want to compress the size of multiple pictures on a Mac simultaneously, please follow these steps.

Step 1. From the File menu, select Reduce File Size.

Step 2. Choose Email (96 ppi) under Picture Quality. Check Delete cropped areas of pictures.

Step 3. Select All pictures in this file,, then click OK.

Part 3. How to Compress Images for PowerPoint Using Third-Party Tools

The PowerPoint Compress Photo feature is easy to operate and efficient, but it may significantly impact the quality of your pictures. This will make your PPT look unprofessional and not display well enough. So we recommend using a professional tool like FVC Free Image Compressor.Start by uploading the images you want to insert into your PPT to this online platform. You can compress them to the desired size in one click. The platform has built-in basic image editing features, allowing you to rotate, flip, or resize the image . When everything is done, save the edited image on your computer. Then, insert it into your PPT. Please note that you don't need to download or install any software throughout the process. Just open your browser. What's more surprising is that the FVC Free Image Compressor is entirely free.

Here is how to compress photos in PowerPoint with FVC Free Image Compressor.

Step 1. Open the FVC Free Image Compressor with your browser.

Step 2. Click Upload Images to add the file you want to compress.

Step 3. The compression will start automatically. Then, check the result and click Download to save the reduced image.

After the compression is completed, the FVC Free Image Compressor will show the percentage of the compressed image and size before and after the compression on the screen.

Although the compression ratio is vast, we will be surprised to find that the quality of the image has not been significantly affected. The FVC Free Image Compressor uses advanced optimization and compression algorithms.

Part 4. FAQs of Compressing Photos in PowerPoint

Conclusion

Whether a Windows or Mac user, you can find ways too compress photos in PowerPoint in this guide. Although PowerPoint has built-in picture compression, it may not help you find a better balance between picture quality and size.

To perform more efficient PowerPoint picture compression, consider using a professional tool like FVC Free Image Compressor to meet your needs. It is easy to use and loads fast. The steps to operate it to process images have also been mentioned above.